For marketing agencies running funnels for clients
Your ads fill the funnel. Add the AI follow-up your clients keep asking for.
Clients judge you on leads that turn into sales, and most leads die waiting for a call back. Run webinars, AI calls and WhatsApp follow-up for each client, and bill for it as a service.
WebinarRun helps marketing agencies that run lead-generation funnels for clients add AI follow-up to those funnels. You set up a WebinarRun account for each client, invite your team with roles, connect the client’s WhatsApp numbers, and run webinars, AI calls and WhatsApp follow-up as a service you price yourself. WebinarRun has no white-label or reseller programme today.
- WhatsApp numbers per account on Scale (3 on Growth)
- 10
- WhatsApp numbers per account on Scale (3 on Growth)
- team members besides the owner on Scale
- 30
- team members besides the owner on Scale
- active webinars per account on Scale
- 15
- active webinars per account on Scale
- active chatbot flows on Scale (25 on Growth)
- 100
- active chatbot flows on Scale (25 on Growth)
Updated
One account per client, kept separate
Each client gets its own WebinarRun account and plan, so contacts, WhatsApp numbers, AI Brain content and billing never mix between clients. That also makes it simple to hand an account over if a client relationship ends.
- The client connects their own WhatsApp Business number through Meta’s signup, so the number stays theirs
- Each account’s subscription can be paid in INR or USD
- Pick the plan per client: Starter for a single funnel, Growth or Scale when they need webhooks or more numbers
- On Scale you can remove the "Powered by WebinarRun" mark from the client’s pages
Search name, phone or tag…
Import CSV+ Add contact- Priya S.WebinarFollow-up#emi-queryBy: AI
- Arjun M.Phone callContacted#site-visitBy: Me
- Fatima K.WhatsAppNew#2bhkBy: AI
- Daniel R.AI SessionConverted#paidBy: None
- Meera J.ImportLost#budgetBy: None
5 of 1,862 contacts · 2 possible duplicates to review
Roles for your team and the client’s team
Your media buyer, your funnel builder and the client’s sales staff need different access. Use the locked system roles or create custom ones inside each client account.
- Give the client’s sales staff the WhatsApp inbox and contacts, and keep billing and AI settings with your team
- Route chats to the client’s agents round-robin, or keep each lead with the same agent
- Audit logs on Scale record who changed what, which helps when a client asks
- Agents can reply from the Android app, including WhatsApp calls and voice notes
Roles
+ Custom role- System1
Owner
Full access, billing
- System2
Admin
Everything except billing
- System9
Agent
Inbox and assigned contacts
- Custom4
Admissions counsellor
Inbox, contacts, call logs
Single sign-on
Scale plan- Google Workspace
- Microsoft Entra
- SAML 2.0 (Okta, JumpCloud, ADFS)
Allowed domain
learnwise.example
New sign-ins get role: Agent
AI follow-up as a line item on your retainer
Many agencies stop at the lead form. With WebinarRun you can also sell what happens next: AI calls within the client’s calling hours, WhatsApp nudges, no-show re-invites and a weekly list of hot leads.
- After each webinar, WebinarRun follows up every registrant with up to 6 AI calls and 5 WhatsApp messages over 21 days
- Lead scoring against the client’s ICP gives you a hot-lead count to report each week
- The follow-up tracker shows the client exactly what the AI will do next for each lead
- Pass through running costs clearly: AI usage beyond monthly credits, ₹499 per phone number, and Meta’s WhatsApp fees
Up to 6 AI calls and 5 WhatsApp messages over 21 days
Follow-up by: AI- AI callAttempt 2 of 6
Priya S.
Next: Today, 11:30
- WhatsAppAttempt 3 of 5
Daniel R.
Next: Today, 15:00
- AI callAttempt 1 of 6
Fatima K.
Next: Tomorrow, 10:00
- WhatsAppAttempt 4 of 5
Rahul V.
Next: Fri, 18:30
Launch a client funnel, step by step
A typical setup for a coaching or education client takes a recorded webinar and turns it into a full loop from registration to sales conversation.
- Record the client’s webinar and set an evergreen schedule with a just-in-time slot
- Embed the registration popup on the client’s landing page or use the hosted page in their colours
- Load the client’s FAQs and offer details into the AI Brain and test the agent in the test console
- Build a WhatsApp flow with an AI node for ad click-to-chat leads, then report retention and conversions from analytics
Trigger: keyword “course”
ActiveMessage
Welcome
Hi! Which course are you looking at?
Condition
Reply contains “fees”
Yes → API call · No → AI node
API call
Fetch fee table
GET /fees?course=…
AI node
Answer from AI Brain
Hand to human if stuck
Transfer
Admissions team
Round-robin
Frequently asked questions
Does WebinarRun offer a white-label or reseller programme?
No. WebinarRun has no white-label or reseller programme today, and pages run on WebinarRun’s own domain. The Scale plan lets you remove the "Powered by WebinarRun" mark.
How do we manage several clients?
Set up a separate WebinarRun account for each client, each on its own plan, and invite your team members into every account with the role they need.
Which plan should we put a client on?
Starter covers one webinar and one WhatsApp number. Growth adds webhooks, API keys, 5 webinars and 3 numbers, and Scale adds 15 webinars, 10 numbers, audit logs, SSO and removal of the "Powered by" mark.
Can we connect each client’s CRM?
Yes, on Growth and Scale, through signed webhooks and the REST API. There are no native HubSpot, Zoho or Salesforce apps, so use the API directly or connect through Zapier.
Can clients see what the AI said to their leads?
Yes. Every AI call has a recording, transcript and summary, and every WhatsApp conversation sits in the shared inbox where the client’s team can read it or take over.
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