For B2B SaaS teams
Give every trial sign-up a product demo today, with answers pulled from your docs
Your sales engineers cannot run a demo for every sign-up. Let prospects join a recorded demo within minutes, ask the AI anything, and send the accounts that match your ICP straight to your CRM.
WebinarRun helps B2B SaaS teams run on-demand product demos that answer questions with AI. Prospects join a scheduled demo slot, the AI answers in chat or voice from your docs and help centre, every attendee is scored against your Ideal Customer Profile, and signed webhooks and the API send qualified leads to your CRM.
- until the next demo slot with just-in-time scheduling
- 15 min
- until the next demo slot with just-in-time scheduling
- languages for AI voice Q&A
- 97
- languages for AI voice Q&A
- scoring with a written reason for every attendee
- ICP
- scoring with a written reason for every attendee
- Growth plan per month, with webhooks and API keys
- $99
- Growth plan per month, with webhooks and API keys
Updated
Demo slots that start when the prospect is ready
The best time to show your product is right after someone signs up for a trial. A just-in-time slot starts the demo within 15 minutes, and fixed daily slots cover people who prefer to plan.
- Embed a popup button on your pricing page or an inline registration form in your app’s onboarding
- Ask registration questions such as company size, role and the tool they use today
- Slot times show in the visitor’s own timezone, with add-to-calendar links
- Timed polls and a feature-comparison download keep people watching through the core workflow
Repeat
Timezone
Asia/Kolkata (IST, UTC+5:30)
Times
Also offer the next 15-minute slot
Visitors who arrive now can join in under 15 minutes.
Visible slots
3Show in visitor’s timezone- In 12 minutes · 16:45Just-in-time
- Today, 19:00
- Tomorrow, 11:00
- Tomorrow, 19:00
An AI Brain built from your docs
Crawl your help centre, upload your API reference and security overview, and add Q&A snippets for pricing edge cases. The same AI Brain powers demo Q&A, WhatsApp and calls.
- Voice AI Q&A at the end of the demo lets prospects ask "does it support SAML?" and hear the answer
- Transfer the conversation to a live account executive when a prospect asks for a custom quote
- The Gaps list shows product marketing which questions your docs do not answer yet
- Live API connectors can look up a prospect’s trial workspace in your system during a conversation
- Ready
Course brochure 2026.pdf
42 pages
- Ready
Fee structure.docx
6 pages
- Processing
Placement FAQ.pdf
11 pages
Gaps
3 unansweredQuestions the AI couldn’t answer- Do you offer EMI on the weekend batch?Asked 7×Add answer
- Is there a hostel near the Pune campus?Asked 4×Add answer
- Can I switch batches after joining?Asked 2×Add answer
Score every attendee against your ICP
Describe what you sell, who your ideal buyer is and which leads are low priority, or let AI draft the profile for you. Every attendee then gets a hot, warm or cold score with a written reason.
- Example ICP: B2B companies with 50 to 500 employees and a dedicated operations team
- Example low priority: students, freelancers and competitors researching your product
- Score all attendees of a demo in one action, or bulk-score a date range of sign-ups
- The per-registrant journey shows watch time and stayed-till-end next to the score
Priya S.
+91 98•• ••• 210 · Source: Webinar
86
Hot
Why this score
Watched 52 of 58 minutes and clicked the offer. Asked twice about EMI options and said she wants to start next month. Matches your ideal buyer: working professional, Pune.
Webinar
Stayed till end
6 messages
AI call
Answered · 3:12
Re-scored automatically after the call · today, 4:18 pm
Send qualified leads to your CRM
WebinarRun has no native HubSpot or Salesforce app. On Growth and Scale, signed webhooks and API keys connect it to your CRM, your data warehouse or Zapier.
- Receive signed webhook events at your own endpoint and verify them before writing to your CRM
- Create or update contacts through the API from your own trial sign-up flow
- Track each contact as New, Contacted, Follow-up, Converted or Lost, with custom fields for plan and seats
- Export contacts and webinar data as CSV for one-off analysis
Search name, phone or tag…
Import CSV+ Add contact- Priya S.WebinarFollow-up#emi-queryBy: AI
- Arjun M.Phone callContacted#site-visitBy: Me
- Fatima K.WhatsAppNew#2bhkBy: AI
- Daniel R.AI SessionConverted#paidBy: None
- Meera J.ImportLost#budgetBy: None
5 of 1,862 contacts · 2 possible duplicates to review
Frequently asked questions
Does WebinarRun have a native HubSpot or Salesforce integration?
No. WebinarRun connects to HubSpot, Salesforce, Zoho or Zapier through signed webhooks and REST API keys, which are available on the Growth and Scale plans.
Can the AI answer detailed technical questions about our product?
It answers from the docs, help articles and Q&A you add to the AI Brain. Questions it cannot answer go to the Gaps list, and the AI escalates them to your team.
Can we run a live, interactive demo with screen sharing?
No. WebinarRun demos are pre-recorded videos played simulated-live, and there is no camera or screen-share streaming. Use the demo to qualify prospects and book live sessions with your team for the ones that need them.
Can we sell to buyers outside India?
Yes. Plans are priced in USD as well as INR, demo times show in each visitor’s timezone and AI voice speaks 97 languages. AI phone calls use Indian numbers today, so use WhatsApp and email reminders for overseas leads.
Do you support single sign-on for our team?
Yes, on the Scale plan. It supports Google Workspace, Microsoft Entra, OIDC and SAML 2.0 for Okta, JumpCloud and ADFS, along with audit logs.
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