For schools, colleges and edtech admissions teams
Talk to every applicant during admissions season, in the language their parents speak
An AI admissions counsellor that applicants book by the slot, programme info sessions that run every evening, and AI calls and WhatsApp messages for the enquiries your counsellors never got to.
WebinarRun helps schools, colleges and edtech companies handle admissions enquiries with AI. Applicants and parents book an AI Session to speak with an AI admissions counsellor in Hindi, Tamil, Telugu or 11 other Indian languages, watch recorded programme info sessions on a fixed schedule, and receive AI calls and WhatsApp follow-up until a human counsellor takes over.
- Indian languages for AI voice, plus English
- 14
- Indian languages for AI voice, plus English
- qualifying questions the AI asks each applicant
- 5
- qualifying questions the AI asks each applicant
- AI calls and WhatsApp messages per registrant over 21 days
- 6 + 5
- AI calls and WhatsApp messages per registrant over 21 days
- AI voice languages for international applicants
- 97
- AI voice languages for international applicants
Updated
An AI admissions counsellor that never runs out of slots
In peak season a counsellor can take a handful of calls an hour. An AI Session is an event with no video: the applicant picks a time on your booking page and talks to the AI by voice in the browser. You decide who the counsellor is and what it must find out before a human steps in.
- Name the AI and its role, for example "Meera from the admissions office", and set its tone and greeting
- Ask up to 5 qualifying questions such as programme of interest, Class 12 stream and marks, city and preferred intake
- Answers come from your prospectus, fee structure, hostel rules and scholarship criteria in the AI Brain
- Parents can interrupt with questions, and language auto-detect lets the AI follow a parent who speaks Hindi or Marathi
- A live transcript lets a counsellor watch and take over the conversation when a family is ready to apply
Maya is speaking · Hindi (auto-detected)
Live transcript
LiveAI · Maya
Hi Arjun! Happy to help. What would you like to know about the programme?
Arjun M.
क्या weekend batch में placement support मिलता है?
AI · Maya
हाँ, weekend batch में भी पूरा placement support मिलता है, जिसमें mock interviews…
Programme info sessions that run every evening
Record your head of department walking through the curriculum, placements and campus life once. WebinarRun plays it simulated-live on the schedule you set, so a student in Coimbatore and a parent in Dubai can both join at a time that suits them.
- Run daily at 7 pm plus weekend morning slots, with 1 to 10 visible slots on the registration page
- Visitors see session times in their own timezone and can add them to Google, Outlook, Yahoo or Apple calendars
- Confirmation and reminders go out by email and WhatsApp 1 day, 1 hour and 10 minutes before
- Drop the brochure as a timed download and run a poll asking which campus or specialisation they prefer
- End with AI chat Q&A and a counsellor on hand for questions the AI should not answer
Repeat
Timezone
Asia/Kolkata (IST, UTC+5:30)
Times
Also offer the next 15-minute slot
Visitors who arrive now can join in under 15 minutes.
Visible slots
3Show in visitor’s timezone- In 12 minutes · 16:45Just-in-time
- Today, 19:00
- Tomorrow, 11:00
- Tomorrow, 19:00
Call back every applicant who filled the form and went quiet
Enquiry forms pile up faster than counsellors can dial them. Tag those enquiries, for example "B.Tech 2027 enquiry", and start an AI call campaign that works through the list in the applicant’s preferred language.
- Choose the audience by tag, by hand-picked contacts or from a CSV export of your enquiry form
- Set calling hours in each contact’s local time, a daily cap per person, retries and the gap between them
- When a call goes unanswered, the applicant gets a WhatsApp message instead
- Each call is recorded and transcribed, and an AI summary lands in the applicant’s notes
- AI tags such as "asked about hostel" or "needs scholarship details" are applied after the call
Webinar no-shows · Sunrise Realty
RunningCalls / min
10
Concurrency
5
Attempts
3 · 2h gap
Calling hours
9:00 to 19:00 contact’s local time
- Interested142
- Callback requested61
- Not interested88
- No answer → WhatsApp sent126
Skips contacts who already bought · daily cap 1 call per person
Point counsellors at the families most likely to enrol
Describe your ideal applicant in plain words, for instance a Class 12 science student in your state with a budget that fits your fee band. WebinarRun scores every enquiry hot, warm or cold and writes down why, whether the applicant came from a call, a WhatsApp chat or an info session.
- Mark low-priority enquiries, such as students looking for a different course level, so they drop down the list
- Score every attendee of an info session in one action, or re-score automatically after each AI call
- Counsellors filter the WhatsApp inbox by "Needs a human" and see the score inside the chat
- The Android app lets counsellors reply from an education fair or a campus tour
Priya S.
+91 98•• ••• 210 · Source: Webinar
86
Hot
Why this score
Watched 52 of 58 minutes and clicked the offer. Asked twice about EMI options and said she wants to start next month. Matches your ideal buyer: working professional, Pune.
Webinar
Stayed till end
6 messages
AI call
Answered · 3:12
Re-scored automatically after the call · today, 4:18 pm
Frequently asked questions
Can parents speak to the AI admissions counsellor in Hindi or Tamil?
Yes. WebinarRun AI voice supports 14 Indian languages, including Hindi, Tamil, Telugu, Kannada, Malayalam, Marathi and Bengali, and it can detect the language a caller speaks automatically.
Will the AI make admission decisions or promise a seat?
The AI answers from the prospectus, fee sheets and FAQs you add to the AI Brain, and you write its instructions. Tell it to pass admission decisions, seat confirmations and scholarship approvals to a counsellor, and check its behaviour in the test console before going live.
What happens when an applicant asks something the AI cannot answer?
The question appears in the AI Brain’s Gaps list so your team can add the answer, and the AI escalates the conversation to a counsellor.
Can we live-stream a campus tour?
No. WebinarRun webinars play pre-recorded video, so record the campus tour and schedule it as a simulated-live session. Attendees also cannot rewatch a session on demand after it ends.
How many registrations can we handle in admissions season?
Starter includes 500 registrations a month, Growth 2,000 and Scale 5,000. Choose the plan that matches your busiest admissions month.
Can international applicants use it?
Yes. Info sessions show times in each visitor’s timezone and AI Sessions run in the browser in 97 languages. The phone numbers you buy for AI calls are Indian numbers today.
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